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How does Hidaya Trust assist Orphans to make sure they do not drop out of school due to poverty?
Hidaya Trust uses Standard Operating Procedures (SOPs) for all of its
projects to maintain project implementation quality worldwide, in turn
minimizing overhead cost. The Standard Operating Procedure (SOP)
for No Orphan without Education is summarized below:
Step 1: Hidaya Trust receives funds from donors.
Step 2:
Central Operations provides a document to District Operations called
Scope of Work (SOW) summarizing funding available for the project, goal
to achieve etc, based on 5M (Money, Manpower, Material/machines,
Method, Mother Nature) and 5W & 1H (What, Why, Where, When, Who,
How).
Step 3:
Hidaya Trust's District and Field Operations run by Hidaya
employees and volunteers or partner organizations are advised to
document project proposal based on the SOW and a SOP.
Step 4: Project Proposal is approved by minimum two layers of management and funds are released.
Step 5:
Project is advertized at district or county level through Hidaya
formed Student Selection Committees (SSCs), through Hidaya appointed
Sector-In-Charges (SICs) at various neighborhoods and via local media.
Step 6:
On the prescribed forms, Student Selection Committees and
Sector-In-Charges submit names of deserving Orphans belonging to their
neighborhoods. Orphans, due to media advertisement, come directly to
Hidaya office.
Step 7:
Hidaya's team interviews the Orphans and families to evalauate the
family's condition for being a possible candidate for assistance under
No Orphan without Education project. If they qualify, seperate forms
for Orphans and widowed Mother / Guardian are filled.
Step 8:
Hidaya's team visits Orphans neighborhood and schools to complete the
investigation process to make sure Orphans do qualify for the program.
Step 9:
Once qualified and management approval process is completed, the Orphan
and widowed Mother / Guardian starts receiving monthly cash stipened as
well as in-kind assistance for a minimum of one year. On completion of
one year, their case is re-evaluated for any major changes in the
family and supported again for another year.
Step 10:
Orphans are provided with essential supplies for receiving a proper
education (school admission and exam fee, uniforms, shoes, books,
school supplies)
Step 11: Semi-annual monitoring
process is in place where the Orphan submits school grades and Hidaya
team meets with the teacher and interviews family. If grades are not
good, automatically monthly monitoring triggers and Orphan is watched
closely. Regular monthly meetings with teachers take place to evaluate
the Orphans progress.
Step 12:
At times Hidaya arranges for tutioring to help improve the grades.
Basic Computer and other Vocational training is arranged for the
Orphans and Widowed Mother.
Step 13:
Every six months, a Project Completion Report is submitted to Hidaya Trust. In addition a Project Proposal for the next six months is
submitted. The Project Completion Report includes details such as the
number of orphans supported, number of widows supported, age of
orphans, number of males and females, stipend given each month to
Orphans and widowed Mothers, nature and quantity of In-kind assistance,
any other technical or vocational training provided, any assistance
given from other Hidaya projects such as water hand pump, meeting
medical needs of Orphans, Qard-e-Hasana for Self Employment etc.
Step 14:
Every month, a Project Overview is provided. In addition, photos,
videos, case studies, and interviews of Orphans, are provided time to
time to Hidaya Foundation.
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