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How does Hidaya Foundation assist students to make sure they do not drop out of school due to poverty?
Hidaya
Foundation uses Standard Operating Procedures (SOPs) for all of its
projects to maintain project implementation quality worldwide, in turn
minimizing overhead cost. The Standard Operating Procedure (SOP)
Sponsor a Student is summarized below:
Step 1: Hidaya Foundation receives funds from donors.
Step 2:
Central Operations provides a document to District Operations called
Scope of Work (SOW) summarizing funding available for the project, goal
to achieve etc, based on 5M (Money, Manpower, Material/machines,
Method, Mother Nature) and 5W & 1H (What, Why, Where, When, Who,
How).
Step 3:
Hidaya Foundation's District and Field Operations run by Hidaya
employees and volunteers or partner organizations are advised to
document project proposals based on the SOW and a SOP.
Step 4: Project Proposal is approved by minimum two layers of management and funds are released.
Step 5:
Project is advertized at district or county level through Hidaya
formed Student Selection Committees (SSCs), through Hidaya appointed
Sector-In-Charges (SICs) at various neighborhoods and via local media.
Step 6:
On the prescribed forms, Student Selection Committees and
Sector-In-Charges submit deserving students' names belonging to their
neighborhoods. Students, due to media advertisement, come directly to
Hidaya office.
Step 7:
Hidaya's team interviews the student and family to evalauate the
family's condition for being a possible candidate for assistance under
the Sponsor a Student project. If they qualify, seperate forms for
students and parents are filled.
Step 8:
Hidaya's team visits every applicant student's neighborhood and local
schools to complete the investigation process and make sure students do
qualify for the project.
Step 9:
Once qualified for monthly assistance and management approval process
is completed, the student and parents start receiving monthly cash
stipeneds as well as in-kind assistance for a minimum of one year. On
completion of one year, their case is re-evaluated for any major
changes in the family and supported again for another year.
Step 10:
Students who are qualified for partial and monthly assistance are
provided with essential supplies for receiving a proper education
(school admission and exam fee, uniforms, shoes, books, school supplies)
Step 11: Semi-annual monitoring
process is in place where the student submits school grades and Hidaya
team members meet with the teacher and interviews the family. If
grades are not good, monthly monitoring begins and the student is
watched closely. Regular monthly meetings with teachers take place to
evaluate the student's progress.
Step 12:
At times, Hidaya arranges for tutoring to help improve the student's
grades. Basic computer and other vocational training is arranged for
the students.
Step 13:
Every six months, a Project Completion Report is submitted to Hidaya
Foundation. In addition a Project Proposal for the next six months is
submitted. The Project Completion Report includes details such as the
number of students supported, age of students, number of males and
females, stipend given each month to students, nature and quantity of
In-kind assistance, any other technical or vocational training
provided, any assistance given from other Hidaya projects such as water
hand pump, meeting medical needs of students, etc.
Step 14:
Every month, a Project Overview is provided. In addition, photos,
videos, case studies, and interviews of students, are provided time to
time to Hidaya Foundation.
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